Minutes – March 6th, 2019

Opening:

The meeting of the BPKSA was called to order at 1:30pm by Riley in the BPK Conference Room. Minimum quorum of 4 executive members reached.

 

In Attendance:

Riley Welyk  …….……….……………………………………………………………………………………. President

Ben Chang ………………………………………….……………………………………………………. Vice President

Jaskarn Grewal …………………………………………………………………………………………. Treasurer

Emily Ponton .………………………………………………………………………………………………….. Secretary

Emily Boyco ………………………………………………………….………………… External Relations Officer

Nicole Whittle .……………………………………………………………… Kin Department Representative

Alam Khehra …….…………………………………………………………………. SFSS Forum Representative

Nicole Yoo ……..……………………………………………………………… BPK Communications Assistant

Jason Spence

 

Open Issues:

1) Approval of Previous Minutes

  • Ben motioned to approve the meeting minutes of 2019-02-27. Jaskarn seconded. Minutes approved unanimously

 

2) Microwave

  • Was pretty dirty this week, there’s no cleaning supplies there either
  • We’ll give it another week to see how it is

 

3) SUS Elections

  • Jason came to the meeting to talk about the elections and asked if anyone was interested in running for elections
  • Can find more information online or email SUS about more details

 

4) Trivia Night

 

5) Kin Cup

  • grant was approved
  • we’ll need to print posters next week for the event
  • there’s a document printing place in MBC and one in Cornerstone
  • the SFSS printing will close on March 10th and last day for orders are on the 7th

 

6) Clothing orders

  • we put the orders in but have not heard back yet
  • Katie has some payments from the Kin Cup team
  • Riley also has e-transfers that he will put into the BPKSA account

 

7) YEP

  • DAC seems like the best option if we’re collaborating
    • We could also host it on other parts of the campus (MBC food court, James Douglas, etc), could be something to consider for future events
    • We’ll need to get more info on how they host events in these spaces
    • Food is also covered $6/person from SFSS, so it would depend on which catering menu option we pick
  • We’ll need to submit the grant within the week (20 days before the event)
    • SFU Catering – ranges from $15-18
    • Prizes
    • Location and AV rental – DAC $500
    • Décor
    • Expecting around 50 people
    • Printing – $50
  • Could also have other activities
  • Meeting with BNSS
    • Discussed the event and they were interested in collaborating for the YEP

 

 

Motions:

Emily B motioned to contribute $125 from BPKSA core account to submit a SFSS grant of $1250 for the BPK Year End Party event. Jaskarn seconded it. Motion was passed unanimously.

 

Adjournment:

The meeting of the BPKSA was adjourned by Riley at 2:40pm in the BPK Conference Room. The next meeting will be held on Wednesday, March 13, 2019 at 1:30pm in the BPK Conference Room.