Biomedical Physiology and Kinesiology Student Association
Meeting Minutes
March 12, 2010
Opening
- The regular meeting of the BPKSA was called to order at 9:35 on March 12, 2010 in the Kinesiology Seminar Room by John Abreu-Lanza.
In attendance
- John, Lauren, Marissa, Charlotte, Blaine, Torny
Approval of Agenda
- The agenda was unanimously approved as distributed.
Approval of Minutes
- The minutes of the previous meeting were unanimously approved as distributed.
Open Issues
- Club Night
- 50 tickets have been printed and John will pick them up today (March 12)
- Finalized date/time: Saturday, March 20, arrival before 9pm
- Finalized venue: Ceili’s on Granville street, downtown
- Ticket cost: $10 for entrance before 9pm without line and w/o free drink voucher
- Sell tickets next week to friends and email John to get the tickets
- Clothing
- John is getting logos for the clothing this weekend
- We don’t have the time to organize a full clothing order and have distribution available this semester
- Decided on a small clothing order for selling at events (Year end Party) this semester
- Ordering T-shirts only
- Base sizes off previous clothing order
- Better to order more than less and have clothing left over (clubs days)
- Wait to see how many tickets are sold for Gala before ordering the order of T-shirts
- Big order will be postponed to the fall
- Need to have samples and order forms available for clubs days in the fall
- Year end party
- Venue: Diamond Alumni Center is booked for Sunday May 2nd from 5:00-11:00pm
- We are able to have up to 200 people attend
- Blaine will find out if we need to have definite numbers ahead of event (under impression that we do not)
- There are no events before ours that day so we can be there early to set up
- Expenses
- $350 for the venue
- Two dinner options: $40 or $45/plate
- Approx. $450 for DJ
- Budget $250 for decorations and promotions
- Total: $5550
- Menu
- Decided on $45 plate option (2 entrees and carving station)
- Decided Entrees: Roasted veggie lasagna and grilled pesto chicken breast with sundried tomato demi
- Decided Carving station: AAA beef
- Expenses per person (assuming 100 people attend event)
- Approx. $50/person for venue and food
- Approx. $4.50/person for DJ
- Total per person: $55.00
- Budget
- Able to use core funding: $1500 minus what was used for Careers in Kinesiology event (~$200), budget $1000 to be safe
- Bank account: $1748
- Ticket Pricing: $30.00
- Have just enough
- Drain bank account now and we can replenish it in the fall with the clothing order
- Have $350 left for clothing order
- Do we want to set a cap on people able to attend (150) to ensure we can afford ticket price?
- Decorations/Promotions: Charlotte will have a rough poster copy early next week
- Decided on having a cash bar
- Blaine has emailed catering person to finalize menu selections
- Miscellaneous
- Queer awareness week is next week
- Association of Latin American Students: World Cup of Soccer (indoor soccer event), 50 dollars to sign up a team (200 dollars to winning team), Sunday April 4
Adjournment
- Meeting was adjourned at 10:15am by John Abreu-Lanza. The next meeting will be at 9:30am on March 19th, 2010 in the Kinesiology Seminar Room.